Payroll Employees History

Payroll draft

Run the payroll workflow one approval at a time.

Select the company and pay-period end date, pull HIOPOS hours, approve the review steps, generate deliverables, and then preview the QuickBooks Journal Entry.

Pay Period End Date
Employee Setup

Choose Encuentro, add payroll rows, then generate the Journal Entry preview.

1. Pull employee hours from HIOPOS

Rows highlight when total hours are above or below the expected range from Payroll Setup.
Choose a business and pay-period end date, then pull HIOPOS hours.

Hours Review

Payroll summary rows

Generate pulls configured payroll employees, HIOPOS timeclock rows, and HIOPOS service charge/tips before building the Journal Entry preview.

Open paste importer
Open payroll automation inputs

Overrides are optional. Without them, the calculator uses this business's payroll employee config and pulls HIOPOS timeclock rows directly.

Name Dept Total Hrs Reg Hrs OT Hrs Sick Hrs Vacation Hrs Rate Gross Sick Pay Adj Vacation Pay CCSS Net Wages SC Propinas Adelanto Bal Adelanto Remaining Total Net Pay Bank

2. Review Costa Rican holidays and overtime

The workflow checks the selected pay period for Costa Rican holidays and summarizes overtime by employee.
Approve hours to unlock holiday and overtime review.
Employee Regular Hours Overtime Hours Reason Sick Leave Vacation Pay Period Holidays
Holiday and overtime review is locked until hours are approved.

3. Review adelantos

Confirm payroll advance deductions before generating deliverables.
Approve holiday and overtime to unlock adelanto review.
Start new adelantos from Payroll Setup so the balance can carry across pay periods. Use this step only to decide how much to deduct from this payroll. Open setup for this business

Adelantos

Advance balances and payroll deductions

If no employee has an adelanto balance configured in Payroll Setup, this step is skipped automatically.

Employee Starting Balance Deduct This Payroll Remaining Notes
Approve holiday and overtime to review adelantos.

4. Generate payroll deliverables

Review bank transfers, CCSS report, and paystub source data before the QuickBooks step.
Approve adelantos to unlock deliverables.

4. Tip Pool Audit

Service charge and propinas distribution

This summarizes the employee-level distribution. The next step is preserving the daily credit audit trail from HIOPOS.

Employee Service Charge Propinas Total Tips
Generate payroll rows to review tip distribution.

4. Bank Transfers

SINPE payment list

This should become the preserved bank-transfer register for each approved pay period.

Employee Bank Source Destination Total Net Pay Notes PDF JPG Paid
Generate payroll rows to review bank transfers.

4. CCSS Report

Employee deductions

Calculated from taxable wages for the period. Exemptions should come from Employee Setup.

Employee Email Department Base CCSS Effective Rate
Generate payroll rows to review CCSS deductions.

Paystub Source

Employee paystub data

This is the structured source data for generated paystubs.

Employee Email Department Hours Sick Hrs Vacation Hrs Gross CCSS Tips Adelanto Net Pay PDF JPG
Generate deliverables to review paystub source data.

QuickBooks Setup

Journal Entry accounts

These are defaults from the SRS. Pick the live QBO accounts where the names need tightening before later posting work.

Open account mappings

5. Generate QuickBooks Journal Entry preview

This only previews the Journal Entry. Posting to QuickBooks remains a later approval step.
Generate deliverables before creating the QuickBooks Journal Entry preview.

QuickBooks Preview

Journal entry layout

Doc Number No draft yet.
Period -
JE Date -
Debits ₡0.00
Credits ₡0.00
Balance Unknown
Posting Account Class Description Amount
Generate a payroll draft to preview the Journal Entry.
Total Debits ₡0.00
Total Credits ₡0.00

6. Summary Dashboard

Review final payroll totals and QuickBooks posting links.
Generate the QuickBooks Journal Entry preview to unlock the final summary.

Summary Dashboard

Payroll totals

No payroll draft generated yet.
Open QA details
No QA result yet.
Open Journal Entry JSON
No payload generated yet.